Some QuickBooks Housekeeping Techniques to Make It Work

Kingston, June 8, 2022: A large QuickBooks company file is one of the most common reasons for poor performance.

Generally, a company file should be limited to 100MB and although there are several ways to manage and contain it, the best option would be to create a new company file. Condensing the data will compress the file, but will also delete all transactions. There is a limit to the number of list items (classes, customers, jobs, classes, etc.) you can have in your file. A general rule to use: your total number of items should be less than 14,000, with QuickBooks Pro and Premier. The threshold is 100,000 for Enterprise.

To facilitate certain housekeeping techniques, “Corporate Data Cleansing” replaces most transactions from previous years with much smaller monthly journal entries. Details about your previous years are gone, but the income statement and balance sheet “should” remain intact. A backup must be made to be able to access the detailed data later.

Starting a brand new company file should be the last approach as this would require recreating all opening balances and item listings. This can be done when current item lists are old and approaching maximums or if the database has become corrupt and beyond repair.

For a professional approach on how to optimize QuickBooks without losing data files, visit

Melanie Anne
Media Relations
61 bridge street
Kingston HR5 3DJ

About QuickBooks Repair Pro is one of the leading QuickBooks file repair and data recovery services in North America. The professional expertise of QuickBooks Repair Pro helps QuickBooks Conversion, QuickBooks Mac Repair and QuickBooks SDK serving thousands of business users worldwide. With over 20 years of experience with Intuit QuickBooks, helps QuickBooks users and small businesses with a variety of services and works with US, UK, Canadian, Australian (Reckon accounts) and New Zealand versions of QuickBooks (PC and Mac). platforms).
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